Q. I have such a large house so I use a linen service and I’m happy with that, do I really need to change it?
Forget it then. I’m all about easy. Just find a nice linen top sheet or a simple cushion set which brings a little bit of love in without the hassle. Don’t over think it.
Q. Which room perfume to you use?
Well, I change all the time, but you really need to choose your own. The one I use fits my house story and styling, but wouldn’t work for most other people in most locations. ‘Le Labo’ and ‘Aesop’ do lovely ones.
Q. Love this whole thing on bed making. Thank you. I’m just starting to think through the logistics of having someone do all this and it seems the best option for them to take it all home. May I ask what kind of linen blankets you would recommend? Love the ones you show in this vid. They seem to look like they would be so soft to have on a bed. A lot of the linen blankets I look for online seem like they may be quite harsh feeling. Thank you xx
Isn’t it life changing! So, if you hang out for week 4 in class, you’ll be able to access my suppliers page, where I list where I like to get things. Always keep an eye on my Instagram (turn notifications on if it doesn’t drive you crazy!). I’m having a linen expert in soon to do a QnA! X
Q. Hi Sarah! I was wondering about how you came up with the amount you pay the housekeeper, is it a % of what you charge nightly for the house? you pay her $75 per person, does your rental charge go up with each person as well? and you said that you pay her extra to do the laundry... how would you calculate how much extra to pay for laundry? and lastly, you charge a cleaning fee, are you deciding the rate you'll pay the housekeeper based on the cleaning fee? Thank you again! this course has been very eyeopening, informative and inspiring!
Okay, how I came up with my rate for my housekeeper. I sort of found out what the going rate in my area was for a clean of a house my size (45m2). It was $30 so I made it a bit bigger so it was a gig that she wouldn’t want to leave! That made it $50. Then I added a small linen charge, $10 — so that made it all up $60. Then, over time, I have increased it because she is a bloody gem. So now I am at $75. My cleaning fee on my listing is $75 — so she basically costs me nothing. If I put up her rate, I’ll also put up my cleaning charge on Airbnb.
Q. Hi Sarah, Thank you so much for sharing all your insight with us I am finding it so valuable and feel like I'm working so much smarter not harder now! The pantry looks unreal now and so does my own one haha! With your housekeeper ..does she have complete access to your airbnb app? Seeing all requests and details of your bookings and responding for you?
That is so wonderful! I recently stayed at this incredible place, award winning architecture etc. And it was so so so lovely. I opened the pantry and there was half jars of tahini, half empty paper packets of sugar, instant coffee still in the supermarket tins … it was a real turn off. There is a lesson in simplicity and perfection in that.
Back to your Q. Yes, absolutely. I have complete transparency with her. If you trust, trust also is returned. It’s not too hard to go onto my listing, see my nightly rate and work out what I am making anyway, why hide it! I am proud of how hard and smart both her and I have worked to get to this point, and when there are problems or feedback, this helps us improve what we are doing so we share that as well.
Q. Hi Sarah! Thank you for everything once again! this class has been invaluable to me while redo-ing my existing rental and creating a new one. My existing rental is run by a management co. and my sister is going to be the housekeeper for my new place. She won't be able to do the cleaning all of the time and we're thinking to start with, she'll get the linens started on one bed and take the other bed linens with her and I'll pay cleaners to do the rest. My sister will be handling all other operations, like booking the cleaners, interacting with guests, hiring handy people to fix things, etc. I'm trying to wrap my brain around how much to pay her. Should I raise the cleaning fee on Airbnb to help cover her time or should I figure a % for her? I currently pay the management co. 25% of booking fees but I feel like that's sort of a crazy high % (I'm hoping to transition to a housekeeper but I don't have anyone yet for that spot)... do you have thoughts on this? Thank You!
Hello! You are so welcome, it gives me endless joy to absolutely deliver on what you guys are all here for, then watch as you all go on to massive success — it’s such a wonderful thing to be a part off. So, how I would look at this is she’s essentially going to be managing your property, so I would give her a clear percentage, 20% is the going rate. Perhaps start out with this arrangement if it’s already in place, with a clear plan that everyone is aware of, that you will be looking for one person to take care of the lot long term.
The other way you could look at it is the structure I have just last week moved to. Amanda who works with me is now running Captains Rest. She’s doing the job I used to do, a managers role, because I have plans to go and sail around the world again, pretty soon, so im trying to organise things so I don’t have a position that’s critical day to day. She’s on an hourly rate for that and just bills me her hours once a month. Perhaps you could contain all the cleaning and linen to the cleaners, and she works just doing the top level stuff? Two avenues to think about?
Q. My house keeper is great. I feel I could increase her pay in line with some more responsibilities to be a tad more managerial. I trust her and she goes above for us. I don't mind giving transparency to our airbnb app, so she can check and prepare for bookings. However, she is not experienced or very great at customer service, a bit abrupt and simply passionate about the properties state but not the people side. Therefore if I feel I still need to handle conversations, when i get bookings and get questions. So, if I am still fielding Q&A's, how hands off can I truly be? Is your house keeper also fielding questions or calls from guests? Which bit are you involved with to ensure it still has your personal touch?
Well done on the great housekeeper, that is most of the job! I agree with you, increase her house maintenance responsibilities and pay and you should have a trusted team member for a long time to come. Another way to retain housekeepers is adjust your check in and check out times around their schedules. With mums this is particularly attractive with kids sleep times and school etc. I ask mine what hours best suit her and her kids. Right now thats check in at 2 and check out at 12. Guests love the late check out!
I’m also on your page. In terms of the guest side of things, Jess my housekeeper only really deals with them face to face if there is a call out. More towels needed or extra fire wood. This really only happens once a year. I used to handle the guests side of things. I had all my responses, welcomes, thankyou’s etc all set up in Airbnb, the booking platform I choose to use, so it was basically just automatic, or took a few seconds. Whenever a guest asked a question, of course I answered it, but also, I built the response into my guest manual, listing or guidebook, which they have access too … It got to the point where I really only answer a few questions a year. Likewise, if there were any questions about the house while they were there, I had to make that thing ‘idiot proof’ or removed or replaced so I wasn’t asked again, and probably more importantly, no other guest had to. I wanted to know if at some point the questions would stop, and they did. I think this is pretty great for me, but also pretty awesome for a guests to have a totally straight forward, no contact, seamless experience. This got me down to about 5 minutes a week or less in the end? In the past few months I’ve handed my role doing that to beautiful Amanda who works with me, because I hope to try and sail around the world again some time soon and the internet isn’t so good out there! But, I do love to go and visit, and I always find things I want upgraded, fixed, replaced, improved etc… so I guess that’s my new role!
Q. Hi Sarah What do you do if friends privately text you to book especially in the Christmas holidays or peak periods??
Hello! Well I think the first thing you should do is decide what your boundaries are with your property and friends/family. Lots of people do a ‘mates rate’, book 2 nights stay 3 or just gift if they are in position to do that.
Secondly, if you want a polite way to say no — what I do is respond with something short and polite, like. “Hi (insert name here), oh I’m so sorry — I can only take bookings via Airbnb for insurance and management reasons — but take a look at my calendar here, still a few nights left around the time you are travelling” … see how you go with that! X
Q. Hi Sarah, Thank you! So loving every aspect of your course and learning so much! I am aiming high end and I want a stay at my property to feel as luxurious as a 5 star hotel. If I supply real linen sheets do they need to be ironed? Or can I just have the local laundry wash them, fold them and then the cleaners will make up the beds. My concern is that the rumpled linen look won’t work for a high end city property. What do you think? (I also think that white perfectly crisp sheets and fluffy white towels i.e. linen service might be the level I need to offer) Also Sarah, when you mention linen do you mean 100% linen or linen blend or all sorts of sheets including cotton etc. Thanks again for all your wonderful help!
It is my absolute pleasure! So to clarify for everyone, when I say “linen” I just mean the sheets, bedding etc.
I think it’s important for everyone to really consider their linen/sheet/bed set ups. It’s really a surprisingly major part of the day to day operations, and it’s the part of things that gets the most damage, logistical attention, replacement etc.
I would encourage everyone to start with their house story, and see what fits. For me, a rustic cabin by the sea, real linen is a good fit, and I have my housekeeper launder it herself, and throw it in basket unfolded once it is dry so it can keep a crumbled look on the bed, rather than folds, or need to be ironed. It fits with my house story.
An inner city hotel vibe I imagine might go in a completely different direction, cotton even … and in your case, of course, ironed. For everyone reading this, start with what fits with your story, then brainstorm out the logistics of how you can mange this, laundry service, your house keeper etc. Between your story, and your logistical possibilities you’ll find a match, and be open to trialing it, and changing things if need be.
The last thing I want to note, is that for us all there are always compromises. You might need to go with a standard linen company (most offer ranges in quality at different price points), perhaps some may need to start with big box store sheets in a plain colour with a linen throw (I started this way) — it was a good way to learn what was working without throwing $1000’s of dollars worth of linen away — or maybe its not quite the right fit for you story but housekeeper laundered crumpled linen in white is the best story/logistical fit. The key is to be open to the process as part of experimenting for yourself!
Where I’ve ended up, is bulletproof linen, in a configuration that my housekeepers can nail, launder easily, and that looks good enough. Sure, it’s not what I would do if I was personally making my beds daily — but at the end of the day longevity in this game is important to me, as well as not having to spend time daily sorting out linen and bedding issues, trust me that gets old!
Q. Hello Sarah, I am absolutely loving your online course, thank you! I've binge-studied half of it in just over one week, and plan on repeating the course a couple of times before the 15 weeks is up! I'm learning so much, and its filling me with confidence to begin airbnb-ing our purpose built studio.
I've ordered the label maker, thanks for the tip! May I please ask, where did you purchase your amber reusable bathroom product bottles?
I really love hearing this! The team and I put SO MUCH LOVE in to this, actually every waking moment. It is a life times work and then some and it’s hard to get that across in the sea of “dime-a-dozen, quick dollar” classes around. So I do treasure the love back.
I want to keep this class global, so use the search term in google - “reusable amber bottles” then browse the shopping tab. You’ll find a plethora! See how you go with glass as well, if you find it being broken, there is no shame in amber plastic.
Q. Hello! I love your course... it is really helpful and inspiring. Regarding the doona, I'm wondering if you have one that you recommend that works for varying temperatures - or if you have spare available for guests if they're too hot/cold? Would it be wool? I thinks some people are allergic to wool too!
I’ll always be honest, I am yet to find the perfect Doona and Pillow. Everyone likes something different, so I have personally settled on buying a summer and a winter one each year (and throwing or giving away it every 6 months) for hygiene purposes.
I also keep a spare doona AND 2 very thick linen blankets in my cupboard to cover most situations. I find with this set up I am not getting any extra requests for bedding or bad feedback on guest comfort.
Q. I have recently completed your Hosting Masterclass and learnt so much. Thank-you. However I was hoping for some advice on what type of mattress to purchase as it's a minefield out there... do you have any recommendations or starting points please.
I do! I have a few options, and have also had my eye on what is working for other people, and I have had the most success with guest reviews and feedback on mattresses that are plush or super plush. I would start there and buy the best you can for your budget, you do get what you pay for …..
Q. Hi Sarah, a few of us ex-grads (revisiting the course as I launch which has been invaluable - thank you!) have a burning question re the guest manual... Do you ask for emails and send the PDF before a stay? or copy paste the text of the whole manual into the ‘Air BnB guest Manual’ section? Is there a different, more automated way to do it? We feel that what we're doing is clunky and time consuming and are sure you'll have a much better suggestion!
Hi! Good to have you back again. Our online school is so big and valuable and continues to grow with all your amazing questions, I do feel like it’s the better way to teach now rather than our 2 day classes. But if you want to come and drink wine with me for 2 days, fine!
Great questions, I am so sorry you have been doing this for every guest. You are correct, I copy and paste the whole thing into my ‘Airbnb guest manual’ section.
In addition to this, because we are so busy, I have started using Airbnb scheduled messages - which automates my guest send outs a week before they are due to arrive. I have the service automatically send out a little bit of text saying:
How excited we are they are coming to stay and I hope they have a safe journey,
A reminder that everything they need to know is in the ‘trips’ section of their Airbnb booking
A reminder of the check in times, the entry instructions and the address
A reminder of the house rules, and lastly
The house manual posted at the bottom.
It is a long message, but the response we get back is that all the information ahead of time is greatly appreciated! I hope that helps! You can see the scripts I use personally in your downloads in Chapter 10. For most of you who are very very very busy now like me I can thoroughly recommend ‘Airbnb scheduled messages’, or ‘Smartbnb’ to automate all the the communication a guest will need during their experience with you.
Q. Hi Sarah, Nearly half way through and my head is exploding with excitement and what lies ahead with my AirBnB launching at the end of the year. So glad I'm doing this now so I'm really prepped and prepared for the opening. My scenario is that I will be living with my partner and 3 children in the house for 3 weeks and then renting it for 3 weeks so will have to be SUPER organised. We are locking the kids rooms and only renting out the main bedroom and bathroom (marketing to couples x) Any hints on how this can be done with ease? We'll also be locking the kitchen cupboards except for one large one for the guests, not sure how to do this without ugly locks) and lastly, - We have a Super King bed so should I use a King Doona and a Super King Sheet for bed making? Thank you x
You have the answers already! Locks! You can get very tasteful cupboard and door locks that are flush with doors, but they will probably need to be installed by professionals. The other option I think about a lot is, if half the house could easily be locked away by installing a door, for example, if all the bedrooms run off one corridor, one door installed at the right place will do the job! And correct too about your bed and sheet system, although super king sheets are hard to find, and you may have to use a traditional set up, but with one bed, the extra handling time won’t be too bad. Please let me know how it goes, 3 weeks on and 3 weeks off is a unique set up and I would love to see how that works for you so we can all learn something!
Q. Hi Sarah! I finished and am so excited to become a THM-Grad and take my learnings into the real world :) I've jumped back to this Chapter because the bed making is a GAME CHANGER (I'm going to implement it at home too!)... my question:-
Has this approach with bed making worked for guests staying longer where they need to make the bed themselves? Or in this instance would you put a doona cover on as well? xS
YAY! I am so happy I could make your life just a tiny bit easier, even at home! That is such a nice idea and so kind of you to consider your longer guests. For me, I need to keep everything the same, otherwise it gets too complicated with my team and we have so much going on AND very little storage space. BUT if you are closer to your property and happy to do these types of things, I would say it would be a very considerate touch.
Q. Hi Sarah, I just wanted some clarity around payment of your house keeper. So it's a flat rate of $75 per stay/booking (rather than per guest)? And this means it might take them 2 hours to turn over plus washing time at home and that's all within the amount? Essentially in the end she is working for approx $35ish and hour? If it takes her two hours to do. Does this also include guest management?
Correct. I pay $75 per turnover. And that means EVERYTHING that is involved, including the washing they take home, any call outs (which are rare, because we have troubleshooted), meeting any trades on site, etc. Sometimes this might take them 1.5 hours for my property, sometimes it might take 3! The idea of a flat rate is not to have someone dragging their heels and charging you for that!
Q. Hi Sarah, as with many others, my heading is spinning, but in a good way! A quick question regarding bedding, do you recommend electric blankets for cold climate areas/times? I have wool blankets that can be inserted between top sheet and doona. Many thanks!
Spinning in a good way is good! I do and I don’t. If you have a very ordinary mattress then sure, go for it .. however, if you have a nice quality one, it ruins the mechanics of the bed making for an ordinary night’s sleep. They are also hazardous — so instead I would recommend 2 hot water bottles per bed with a lovely cover, embroidered with your property name even!
Q. Hi Sarah, Loving the course and finding doing a few chapters as a block every few weeks is working best for me. Just a quick question about your housekeeper, - are you setup as a company that employs her and therefore you need to pay tax and superannuation? Interested in your setup as you have the simplest least labor intensive solution for such things, so just wondering how you have set this up?
I’m so glad to hear that! It’s a joy to answer your questions and know that you’re working through with gusto! So, for your own terms — please talk to your accountants and financial advisers what will work best in your own circumstances. For me, because I only have one property, my team subcontract to me — and I pay their invoices monthly which are based on the number of turnovers and call outs they have done that month. That way they take care of their own tax, holidays, superannuation etc. If I had more than one property, or a larger operation I might consider a different model for myself personally.